6 Effective Time Management Tips for Busy Event Planners

Event season is upon us. Whether it be for conferences, meetings, internal events or even weddings, event planners are at their busiest. So how does an event planner survive event season? They take simple time management steps to make event season a little easier, and run a little smoother.

1. Work towards your goals

2. Plan ahead & plan for the unknown

3. Don’t be afraid to delegate

4. Minimize distractions

5. Make time for yourself

6. Don’t be afraid to say no

The Dos & Don’ts Of DJing For Free

In an ideal world we’d all be paid according to our worth, but we all know that’s not the case.

Do: Research who’s making money from a gig

Do: Make mixes to reach many audiences

Do: Interviews on the radio

Don’t: Be afraid to cross-promote

Do: Give songs to compilations

Do: Make it for a good cause

Do: Negotiate your guarantee up front

Don’t: Skip the contract

Do: Get a booking agent (eventually)

Do: Get your expenses covered

Don’t: Expect too much (especially when you’re first starting out)

8 Tips for Filming Your Next Event

Whether you’re a production crew filming an event, are hosting an event and want to capture it yourself or are organizing an event and working with a production team, these tips will help you stay organized and make the most of your shoot.

1. Have a schedule

2.—But don’t stick to it

3. Keep interviews short and sweet

4. Don’t be afraid to direct

5. Gear up

6. Don’t forget about sound

7. Select as you go

8. Shoot ahead

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Top tips for planning a successful community event

Communicating clearly, planning for the unexpected and reigning in your budget will all help your event go without a hitch

Pull a team together

Sort out your budget

Get the message out

Cover yourself – think safety and insurance

Have you got the right licenses?

Assess the risk and seek advice on insurance

Think carefully about how you cover your costs

Keep things simple

9 transport tips to consider when planning an event

Making sure your delegates can get to your venue is arguably the most crucial part of planning an event. To paraphrase the philosophical riddle of the tree in the forest making a sound: If a conference is organised but no one is able to get there, does it still happen?

1. Study the accessibility of the destination, its proximity to airports and other means of transport.

2. Assess the efficiency of the destination’s public transport.

3. Make the right choice to better allocate your budget.

4. Integrate public and private transportation.

5. Find a sponsor

6. Work with local authorities.

7. Select your suppliers.

8. Make a taxi implementation plan.

9. Be ready to handle unexpected requests.

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